Hosting Parties & Ticketed Events
Auction Parties are hosted by D’Evelyn Parents. The party hosts/sponsors pay for all costs related to the party. Prospective guests purchase a ticket/entry to the party at the Annual D’Evelyn Dinner/Auction event. 100% of the money raised from Auction Parties goes to D’Evelyn Education Foundation. One or more families can host parties and the themes can vary wildly. These Parties serve two purposes – (1) much-needed funds are raised for the school and (2) it’s a great way to meet other amazing D’Evelyn families!
The deadline for submitting an Auction Party is Friday, February 23. You can submit your party donation by completing the donation form.
Auction Parties are hosted by D’Evelyn Parents. The party hosts/sponsors pay for all costs related to the party. Prospective guests purchase a ticket/entry to the party at the Annual D’Evelyn Dinner/Auction event. 100% of the money raised from Auction Parties goes to D’Evelyn Education Foundation. One or more families can host parties and the themes can vary wildly. These Parties serve two purposes – (1) much-needed funds are raised for the school and (2) it’s a great way to meet other amazing D’Evelyn families!
The deadline for submitting an Auction Party is Friday, February 23. You can submit your party donation by completing the donation form.
FAQ
What kind of party can be hosted?
Feel free to get creative with the theme of the party. Parties can be social (Kentucky Derby watch party); athletic (kegger and kickball); kid-friendly (Bowl-a-rama); or even educational (cooking lessons)! For larger parties, feel free to combine families to host. See some samples at the bottom of this document.
How much should I price my party?
To know how to price your party, we suggest estimating costs and deciding the number of guests you will allow. These numbers will help you determine your per-person entry fee. Feel free to contact the auction chairman with any pricing questions.
Does the party date need to be already set?
Not necessarily, but it does make coordination and planning a lot easier up front. If the date is already set, then people will immediately know if they can or can’t make the event. But if you can’t pick a date right now, you can leave it as “TBD.” But then later you will have to coordinate with your guests for a suitable date.
How do I know who is attending my party?
After the Auction Event has finished, the host(s) will receive an email from the Foundation with the list of the purchasers to the party/experience along with their contact information. You can then send an email or Evite with details and reminders a few weeks before their party.
What happens if my party sells out?
When a party sign-up is full, a waitlist will be started. Allowing guests to attend from the waitlist is at the discretion of the hosts. Guests will not be charged for adding their names to a waitlist unless the hosts add them to the party. For many parties, as the event gets closer and guests cancel, the host may decide to add guests from the waitlist. If this happens the last-minute guest will need to pay DEF the amount of the party entry before attending the party.
What if someone can’t attend the party?
Unfortunately, there are no refunds for the parties. If someone cannot attend, it is at the host’s discretion to add participants from the waitlist.
How do I sign up to host?
You can submit your party donation by completing the donation form. Give your party a fun name and include a detailed description of your event, as well as the number of participants allowed and the date (if already determined).
Other Party Information
Purchasers use their paddle number to sign up. Auction Parties are a first come, first serve item. Signup starts promptly at 6 pm. Additionally, there is a Golden Ticket Live Auction Item sold during the Auction Event. This ensures party entry for one couple (2 people) to all adult parties (no family or kid parties, some exclusions may apply based on host limitations). Please be sure to account for the additional number of participants when you plan.
Here are a few sample party descriptions (feel free to get creative!):
Kid Party Description
Every Limbo Boy and Girl — Calling all CURRENT 7th Graders! Come join us at Skate City Littleton on Sunday, May 15th from 4-6 pm. You will have a great time skating with your classmates. Skates and Dinner are included in this FUN event. It’s the perfect way to wind down the school year together so we hope you will join us. Siblings are welcome but will just pay at the door and get their meal. We look forward to seeing you then and limbo the night away!
Family Party Description
Progressive Brunch — Join us for a family-friendly progressive brunch and bike ride through the Soltera neighborhood. We will start our trip at the Soltera Community Center making stops along the way to enjoy a multi-course delicious Sunday morning brunch (including a bloody mary bar and mimosas for adults!). Riding will be limited to the neighborhood streets so that everyone can participate. A great way to send off the summer!
Adult Party Description
Glitter, Bell bottoms, lava lamps & disco balls — Yes, this year’s D’EVELYN PROM will be filled with DISCO FEVER!!! There will be a-rockin’ DJ, food, drinks, and even a DISCO PROM king & queen! You won’t want to miss this groovy party on June 4th at 7:00 pm! Make sure to sign up at the auction – this event is sure to sell out again! Must come in costume, ready to have fun & cut loose!
What kind of party can be hosted?
Feel free to get creative with the theme of the party. Parties can be social (Kentucky Derby watch party); athletic (kegger and kickball); kid-friendly (Bowl-a-rama); or even educational (cooking lessons)! For larger parties, feel free to combine families to host. See some samples at the bottom of this document.
How much should I price my party?
To know how to price your party, we suggest estimating costs and deciding the number of guests you will allow. These numbers will help you determine your per-person entry fee. Feel free to contact the auction chairman with any pricing questions.
Does the party date need to be already set?
Not necessarily, but it does make coordination and planning a lot easier up front. If the date is already set, then people will immediately know if they can or can’t make the event. But if you can’t pick a date right now, you can leave it as “TBD.” But then later you will have to coordinate with your guests for a suitable date.
How do I know who is attending my party?
After the Auction Event has finished, the host(s) will receive an email from the Foundation with the list of the purchasers to the party/experience along with their contact information. You can then send an email or Evite with details and reminders a few weeks before their party.
What happens if my party sells out?
When a party sign-up is full, a waitlist will be started. Allowing guests to attend from the waitlist is at the discretion of the hosts. Guests will not be charged for adding their names to a waitlist unless the hosts add them to the party. For many parties, as the event gets closer and guests cancel, the host may decide to add guests from the waitlist. If this happens the last-minute guest will need to pay DEF the amount of the party entry before attending the party.
What if someone can’t attend the party?
Unfortunately, there are no refunds for the parties. If someone cannot attend, it is at the host’s discretion to add participants from the waitlist.
How do I sign up to host?
You can submit your party donation by completing the donation form. Give your party a fun name and include a detailed description of your event, as well as the number of participants allowed and the date (if already determined).
Other Party Information
Purchasers use their paddle number to sign up. Auction Parties are a first come, first serve item. Signup starts promptly at 6 pm. Additionally, there is a Golden Ticket Live Auction Item sold during the Auction Event. This ensures party entry for one couple (2 people) to all adult parties (no family or kid parties, some exclusions may apply based on host limitations). Please be sure to account for the additional number of participants when you plan.
Here are a few sample party descriptions (feel free to get creative!):
Kid Party Description
Every Limbo Boy and Girl — Calling all CURRENT 7th Graders! Come join us at Skate City Littleton on Sunday, May 15th from 4-6 pm. You will have a great time skating with your classmates. Skates and Dinner are included in this FUN event. It’s the perfect way to wind down the school year together so we hope you will join us. Siblings are welcome but will just pay at the door and get their meal. We look forward to seeing you then and limbo the night away!
- Date: 05/15/2023
- Cost: $25 per kid, up to 100 kids
- Donated by: Jones/Smith/Moore Families
Family Party Description
Progressive Brunch — Join us for a family-friendly progressive brunch and bike ride through the Soltera neighborhood. We will start our trip at the Soltera Community Center making stops along the way to enjoy a multi-course delicious Sunday morning brunch (including a bloody mary bar and mimosas for adults!). Riding will be limited to the neighborhood streets so that everyone can participate. A great way to send off the summer!
- Date: 08/28/2023
- Cost: $65 per family, up to 10 families
- Donated by: Jones/Smith/Moore Families
Adult Party Description
Glitter, Bell bottoms, lava lamps & disco balls — Yes, this year’s D’EVELYN PROM will be filled with DISCO FEVER!!! There will be a-rockin’ DJ, food, drinks, and even a DISCO PROM king & queen! You won’t want to miss this groovy party on June 4th at 7:00 pm! Make sure to sign up at the auction – this event is sure to sell out again! Must come in costume, ready to have fun & cut loose!
- Date: 06/04/2023
- Cost: $85 per person, up to 100 people
Donated by: Jones/Smith/Moore/Thompson Families
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